A Ministry of the Presbytery of South Alabama
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Today’s Date: _____________________
Name of person filing out form: ___________________________________________
Group (church or organization): _______________________________________________________________
Mailing Address: ___________________________________________________________________________
Phone: ____________________ Fax: _________________ Email: _________________________
Hereby makes official application for use of Camp Pinetreat on the following date(s):
Arrival Date: ______________ Day of Week: ______________ Arrival Time: _________________
Departure Date: _____________ Day of Week: _____________ Departure Time: _______________
There will be (number of people)_______________________ in this group.
This will charged for this number unless a reduction is made seven (7) days prior to event.
A copy of insurance certificate must be turned into the office. Insurance is subject to approval.
Insurance Carrier: ___________________________________________
Phone: _________________________
Address: __________________________________________________________________________________
CAMP PINETREAT CHARGES
Facilities # of people Fee Totals
Camp Use Fee (no overnight) _________ x $3.00 = __________
Tent Camping (per person per night) _________ x $5.00 = __________
Lodging (per person per night) _________ x $17.50 = __________
Specify which lodges you will need:
______ Lodge 1 (8 bunk beds, 10 lower beds = 26 people) with kitchenette
______ Lodge 2 (7 bunk beds, 3 lower beds = 17 people)*
______ Lodge 3 (12 bunk beds = 24 people)*
* Please note that food is not allowed inside of Lodges 2 and 3.
Fellowship Hall (Also serves as Dining Hall) _________ # of days x $175.00 = ____________
Swimming Pool (3 hour minimum or $100 per day) _________ # of hours x $20.00 = __________
_________ # of days x $100.00 = __________
POOL WILL NOT BE OPENED WITHOUT CERTIFIED LIFEGUARD ON DUTY.
Maximum of 25 people in pool at a time.
Facilities Total: ____________
Ropes Course (Our High Elements include a Climbing Wall, Trapeze, and Giant Swing. Also, our trained facilitators will put together a dynamic team building program for your group on our challenge course.)
The cost for the ropes course is $120 a session for a group of up to eight (8) people. Sessions last approximately 1.5 – 2 hours. For groups of 9 or more the cost is $15 per person per session. Our trained facilitators must be present.
Ropes Course _________ # in group Ropes Total: ____________
______ Challenge Course ______ Giant Swing ______ Trapeze ______ Climbing Wall
Food Service
Camp catered meals are per person with a minimum of 10 persons per meal. Drinks are included with meals. Please let the property manager know of any dietary restrictions.
Breakfast __________ x $5.50 = _______________
Lunch __________ x $7.00 = _______________
Dinner __________ x $8.00 = _______________
Snack __________ x $1.50 = _______________
Coffee, Tea and/or Water Service is also available for your event.
____Coffee ____Tea (Sweet and Unsweetened) ____Ice Water
0-25 people $7.00 ____________ 26-50 people $13.00 ____________
75 people $18.00 ____________ 76 + people $23.00 ____________
Food Service Total: ____________
Subtotal: ____________
Less Deposit: ____________
Final Total: __________
Final bill is determined by the Camp Manager.
15255 Pine Treat Road
Bay Minette, Alabama 36507
251-937-8401 voice
251-937-3930 fax
camppinetreat@gmail.com
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A Ministry of the Presbytery of South Alabama
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DEPOSIT
A 10% ($50 minimum) is required and must be received at least 30 days prior to booking. The deposit will be applied to the total cost. Until this fee is received, your reservation will not be firm and may be given to another group. Payment of fee is required with this request.
DISCOUNTS
Discounts cannot be combined. A positive inspection after a group departs indicates that camp property is in good repair, litter was disposed of properly and the group complied with camp policies and procedures.
Non-PCUSA groups are eligible to receive a 10% discount up to $500 on Facility charges upon a positive inspection of camp facilities after the group departs.
PCUSA groups receive a 20% discount on Facility charges upon a positive inspection of camp facilities after the group departs.
Groups completing an approved service project for Camp Pinetreat receive a 30% discount on Facility charges upon a positive inspection of camp facilities after the group departs.
CANCELLATIONS
Reservations canceled less than two weeks from the reserve date will automatically forfeit any and all deposits.
CAMP PINETREAT POLICIES
Please leave the camp the way you find it!
Any damages incurred by your group during your stay at Camp Pinetreat will be added to
your final bill.
Food is not allowed inside Lodges 2 and 3.
No Smoking on Camp Pinetreat property.
No Alcohol
No Illegal Drugs
No Pets
Driving off established roadways or speeding is prohibited.
It is the responsibility of each person making a reservation at Camp Pinetreat to inform each of their guests of Camp Pinetreat’s policies. All groups must have a responsible adult in charge and with the group at all times.
I have read the information regarding reservations, camp rules and rates, etc. and accept the conditions and terms as presented.
Signature: ________________________________ Date_____________________
